Dear Town Oaks residents,

 

Here is a quick update on the parking lot lights in Lots A & B.  The Association sent out an electrician to investigate the strobing issue.  They determined that the voltage at the meter socket is too low.  We referred the matter to Xcel Energy to investigate and believe that some underground wiring will need to be replaced to resolve the issue.  This will occur after the ground thaws in the spring. We realize that this is not an ideal situation, as some of the lights might be out for a few more weeks.  In the meantime, we ask that you help improve safety at Town Oaks by keeping your front stoop lights on.  Thank you in advance for your cooperation as we work with Xcel and the electrician to resolve this issue.

 

Town Oaks Association

c/o Omega Property Management

The Board is looking for homeowners in the Town Oaks community to serve on a "Buildings" subcommittee. This group will begin by examining the issue of windows in our townhomes and will give the Board input on design and aesthetic issues related to our windows.  If you, or someone you know, would be interested in being part of this process, contact the Board Vice-Chair, Gary Russell through the email link below.  We look forward to working with you to keep improving Town Oaks.  

SUMMARY OF SNOW REMOVAL SERVICES

2020-21 WINTER SEASON

A. WALKWAYS, STEPS

Walkways and steps will be shoveled after each snowfall. Snowfall depth from a trace to 6” will be cleared

within 12 hours after snowfall ceases, snowfalls from 6” to 12” will be cleared within 18 hours after

snowfall ceases and snowfalls of 12” or more will be cleared within 24 hours.

 

B. DRIVES & PARKING AREAS

For every snowfall exceeding 1 1/2”, drives and parking areas will be cleared of new snow accumulation.

Snowfall depth from 1 1/2” to 6” will be cleared within 6 hours after snowfall ceases, snowfalls from 6-12”

will be cleared within 12 hours and snowfalls of 12” or more will be cleared within 18 hours. For snowfalls

over 4”, plow passes for open-up will be completed prior to 7:00 A.M. or 4:00 P.M. through each drive

area and parking aisle, even before the snowfall ceases, to allow traffic to and from the garages and

parking areas.

 

C. SANDING

Drives, parking areas and walkways will be sanded after freezing rain or when requested by the Board of

Directors or Omega Property Management.  Barrels of sand will be set up near your lot's mailboxes so homeowners will be able to sand areas as needed. Please use the sand sparingly and make sure to cover the sand barrel when you are finished. 

 

D. HOMEOWNER RESPONSIBILITIES

1. Ice accumulations on steps and garage aprons caused by drainage.

2. Snow removal underneath and around parked cars.

 

E. SNOW ACCUMULATIONS

Snow depth accumulations will be determined as measured at the MSP Airport.

 

F. DAMAGE TO PROPERTY

Although every effort will be taken to eliminate property damage, accidents occasionally occur. It is the

homeowner's responsibility to notify Omega Property Management in a timely manner of any damage

caused by the Contractor. If you have any questions or concerns about the service provided, please

channel your questions through Omega Property Management.

 

G. PARKING

Snow plowing service will commence following any new snowfall accumulation of 1 ½ or more inches. In

the event that the Minnesota Department of Transportation calls equipment off the roads in the

metropolitan areas and/or if wind gusts are 30 mph or greater, the contractor will have the option to call

off snow removal operations until conditions improve, and the removal deadline will be adjusted

accordingly. Please refer to the following guidelines to determine when to move your vehicle.

A snow emergency will be declared following all snowfalls of 1-1/2” and greater, as measured at the

MSP Airport. If the snowfall has stopped by 7:00 a.m., all vehicles must be removed from the parking

lots by 9:00 a.m. that same day, and must remain out until the lot has been completely plowed. If the

snowfall stops after 7:00 a.m., then the complete plowing will be done the following day with the same

requirement that all vehicles must be out of the lots from 9:00 a.m. until plowing has been completed

in that lot.

Violators are subject to the assessments of fines against the unit owner, and repeat violators are

subject to having their vehicles towed and impounded.

 

Commonly Asked Questions and Concerns

Question: Why are the stakes installed along the drives gone before winter hardly gets started?

Answer: These markers are placed to help identify the edges of the asphalt. They are only needed until

snow ridges from plowing have been created. If you see that kids have removed, moved, or

broken off these markers, please reinstall them to help protect your property from snow plow

damage.

Question: Why do they plow part of the driveway even though the snowfall has not ceased?

Answer: Your contract requires that for major snowfalls the center of the drives are to be plowed even

before the snowfall stops. 

 

Question: When it gets slippery is the Contractor required to sand?

Answer: Generally speaking, slippery drives, walkways and steps are not the Contractor's responsibility.

In all cases, sanding has been established by the Board of Directors to be done under only very

specific conditions. 

 

Question: Are the time frames allowed for work completion ever exceeded?

Answer: Yes, but only for extreme weather conditions. Your contract contains provisions for heavy

snowfalls accompanied by high winds, and under these situations the Contractor will provide the

services as quickly and efficiently as possible.

 

Question: My car was left out during plowing operations and now I moved it. Will they come back and

replow?

Answer: The Contractor cannot be responsible to return after every car is moved. They will, however,

return once within 48 hours to clear missed parking areas. The best solution is to move the car

before they start plowing your driveway area.

 

Question: I moved my car before the plow truck came; why didn't they plow my parking space?

Answer: There may not have been enough room to get the plow truck and blade in without causing

damage to either your neighbor's car or other property.

Town Oaks Association Year in Review 2020

The Homeowners, Board, and Management of Town Oaks Association completed the following projects during the past year:

  • Completed another round of preventative tree work, including pruning, selective removals, and disease prevention. Installed 3 X 3 concrete pads in each lot for the sand barrels to be placed on compared to being on the ground in previous years.

  • Replaced all of the gutters in the Association due to aging and issues with the small gutters. The Association upgraded to larger gutters to increase capacity of water intake as the previous gutters were overflowing and not properly draining.

  • The Board completed the creation of the Town Oaks Minneapolis website. This gives owners access to documents, and information about the Association as well as give updates on projects.

  • Completed the next phase of siding replacements and used additional funds to include other areas that were in need of repair.

  • Started planning the next phase of fence replacements. Discussed what was learned from previous projects and lessons on what to do moving forward.

  • Mudjacked and replaced several areas around the perimeter city sidewalks & Association sidewalks to eliminate major trip hazards.

  • Omega Property Management responded to 349 Homeowner requests made to service@omega-mgt.com or 763.449.9100 from Town Oaks over the past year.

  • Reminder that owners can access the “web portal” to check their account activity, update their contact information and communication preferences, and to locate important community documents. The portal is accessible at https://omegamgt.com/login/.

  • The Association now has an app! Town Oaks homeowners can use the app to contact Omega, access your portal and connect to savings opportunities provided through Omega’s co-op Innovia.